The community website for Ovingdean, East Sussex
|Subscriptions||771||Hire of village hall||32|
|Interest||0.59||Plants for village troughs||129.91|
|Membership fee for Conservation Advisory Group||10|
|Contribution to Friends of Beacon Hill||100|
|Contribution to web site for Be Creative||500|
|Priniting for Meadow Vale action||117.5|
MINUTES OF THE ANNUAL GENERAL MEETING OF THE
OVINGDEAN RESIDENTS & PRESERVATION SOCIETY
HELD 20 APRIL 2013
Present: Jay Butler, Nadia Itkin, Tracey Llewellyn (Secretary), Robert Mojab (Chair), Bernadette Skinner, Steve Wedd and Sallie White
In attendance: Lynda Hyde (Councillor) and Mary Mears (Councillor)
1) Welcome from the Chairman
Robert Mojab welcomed everyone to the meeting and introduced the Committee members. He also introduced the Council representatives, Lynda Hyde and Mary Mears.
2) Apologies for Absence
Apologies for absence had been received from John Hilder, Sue and Martin Pemberton-Ladell and also John Shepherd.
3)& 4) A review of ORPS Activity and the Chairman’s Report 2012 / 2013
Robert Mojab presented his annual report which represented a summary of the ORPS activities during the year, as follows:
5) Treasurer’s Report 2012 / 2013
The Treasurer, John Hilder, was not present at the meeting and Bernadette Skinner read his report from an email that he had sent in his absence. It was noted that the audit of the accounts had yet to be finalised but that the balance in the accounts was £5,853.87 with an additional petty cash float of £85.40 for subscriptions which had yet to be banked. The year end balance is therefore £5,939.27. The significant costs during the year had been the refurbishment of the underpass and the cost of the planters. In terms of donations, a sum of £3,000 had been received from Southern Water for the underpass project.
There was discussion about the issue of subscription collection which was a problem, especially on Longhill Road. Pauline volunteered to help to cover this area and the matter of how best to collect the subscriptions, whilst delivering the newsletters, was discussed.
At this point there was also discussion about what Village residents would like funds to be spent on e.g. traffic calming (see item 9) below) and restrictions on grass verge parking. Mary Mears advised that the Council would support complaints made about damage to the grass verges and would be prepared to fund, in part and at a lower cost than previously, the wooden posts.
6) Election of Chairperson
Robert Mojab advised that after a long period as Chairman, he would be standing down. He advised that Russell Smith had offered to stand as the new Chairman. The proposal was passed.
7) Appeal for New Committee Members
Robert Mojab appealed for people to step forward as the help is most welcome and, with more co-opted Committee members, so the work involved and the time could be divided. John Richards offered to join the Committee
8) Election of Committee Members
It was proposed and carried unanimously that the existing Committee members; Jay Butler, Nadia Itkin, Tracey Llewellyn, Bernadette Skinner, Steve Wedd and Sallie White would be re-elected and that John Richard was elected.
9) Update on 52 Bus Service and Village Speed Limits
10) Any Other Business
The Chair thanked the guests for attending and the meeting was formally closed.